Within the spirit of "Making People's Dreams Come True", this position schedules appointments, provides administrative assistance to Commercial Construction and delivers Raving Fans Customer Service to internal and external customers.
Full-Time, On-Site position.
Competitive salary based on experience, starting at $17.
00 per hour.
Benefits for Full-time Eligible Positions:
Medical (HSA/FSA), Dental, and Vision Insurance | 401k and/or ROTH | PTO & Paid Holidays | Basic Life & AD&D | The Villages® Charter School eligibility | and much more!
Responsibilities:
Answer and direct phone calls.
Receive a variety of items (mail, special deliveries, packages, supplies, etc.
) to distribute to appropriate parties within the office.
Organize, file, and maintain comprehensive project files, closeout documentation and other records as necessary.
Plan meetings, agendas and take detailed minutes.
Write and distribute email, correspondence memos, letters and forms.
Assist in the preparation of regularly scheduled reports.
Process invoices and confer with various accounting departments to ensure timely payments.
Assist with the coordination of all signage and design approvals.
Receive and process project Notice to Owners and lien releases.
Conduct research, compile and type statistical reports and routine correspondence.
Carry out daily administrative and operational tasks in an effective and timely manner.
Education/Experience Requirements:
Minimum of two (2) years related administrative experience and/or training; or equivalent combination of education and experience.
Applicant must have strong working knowledge and use of Microsoft Office software including Word, Excel, and Outlook as well as excellent written and oral communications skills.
Excellent time management skills and the ability to prioritize work.
Ability to work with frequent interruptions and manage high volumes of work.
Excellent calendar management skills, including the coordination of complex executive meetings.
Proven ability to manage multiple tasks while interacting with all levels of people.
Attention to detail and problem-solving skills.