Job Title: Admin / Executive Office Assistant
Location; Wildwood, Fl
Job Type: Full-time
We are seeking a highly organized and detail-oriented individual to join our team as an Admin / Executive Assistant.
The successful candidate will provide administrative support to our executive team and ensure the smooth operation of our office.
This is a dynamic role that requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Responsibilities:
- Manage the executive team's calendars, schedule appointments, and coordinate meetings
- Prepare and distribute meeting agendas, minutes, and other relevant documents
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail
- Organize and maintain files, records, and documents
- Assist with Fundraising events for the executive team
- Conduct research and compile data for various projects and reports
- Prepare presentations, reports, and other materials as needed
- Coordinate and plan company events, conferences, and meetings
- Assist with budgeting and expense tracking
- Perform general office duties, such as ordering supplies and maintaining office equipment
Requirements:
- Proven experience as an administrative assistant or executive assistant
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Strong problem-solving and decision-making abilities
- Ability to work independently and prioritize tasks effectively
- Show up ready to work on time.
- Must have a positive attitude and enjoy helping people.
To apply, please submit your resume and references, outlining your relevant experience and why you are interested in this position.
Only qualified candidates will be contacted for an interview.
We are an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
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