Project Administrative Assistant

Overview: Energy Erectors Company Description Energy Erectors tackles terrain, technology, and timelines to construct state-of-the-art transmission systems, substations, and switchyards.
With integrated in-house construction, engineering, procurement, and commissioning capabilities, Energy Erectors has the extensive experience and resources to deliver world-class solutions to complex power transmission and distribution projects.
Our mission is to safely deliver the highest quality work, exceed client expectations, and relentlessly maintain a reputation for integrity.
Energy Erectors is a subsidiary of MasTec, a certified Minority-Controlled Company by the National Minority Supplier Development Council (NMSDC).
Job Summary The Project Administrative Assistant will provide administrative and general office support to the site and regional operations.
The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field.
The Administrative Assistant will act as the primary point of contact for site supervisors, Operations Managers, and Regional Support Managers.
Responsibilities: Processing pre-approved Construction Sub-Contracts by emailing, tracking, uploading, and communicating with subcontractors and project personnel Processing material submittals for customer review and approval, uploading, and communicating with vendors and project personnel Processing purchase orders for subcontractors, material, and equipment rentals using a PO Tracker file and entering information into company system and sending them to vendors to place orders Aid staff to acquire project permits and Certificates of Insurance Perform construction billing tasks , SOVs, and lien waivers Other duties as assigned by supervisor Qualifications: Minimum High school diploma or equivalent 2 years of experience with processing sub-contracts and direct communications with project personnel and vendors 1 year of experience with processing submittals and direct communications with project personnel and vendors 1 year of experience with processing purchase orders and direct communications with project personnel and vendors 1 year of clerical or administrative experience related to the construction industry Preferred Associate degree in business management or similar, including computer and accounting courses.
Experience in a construction or project environment.
1 year of experience with Vista Viewpoint system for entering data and requesting reports Physical Demands and Work Environment This job operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
This position is primarily sedentary, with some filing or lifting required.
Must be able to bend and lift and carry up to 50 pounds.
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job.
The Company reserves the right to revise or change the job duties as the need arises.
Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan.
MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity: The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations.
The Company also prohibits harassment of applicants or employees based on any of these protected categories.