Accounts Payable Administrator
Job Summary
Accounts Payable, the duties of a AP will vary, however, they can expect to be responsible for daily invoicing, clerical and administrative support and ensuring all accounting guidelines and procedures are met.
Duties and Responsibilities:
Request and provide COIs as required.
Process incoming invoices and gain review and approval by project managers and superintendents.
Monitor accounts payable, following up on outstanding balances when required.
Take all reasonable discounts on supplier invoices.
Correct and modify inaccurate files and records.
Assisting in account analysis and account coding.
Interact with customers by phone and email.
Meet and greet visiting clients and suppliers.
Carry out administrative duties such as filing, photocopying, composing correspondence, and recording minutes at meetings.
Maintain an orderly accounting filing system.
Provide clerical and administrative support to management as requested.
Follow accounting policies and procedures.
Qualifications
Must have sharp data entry and word processing skills.
Must be self-motivated and self-directed.
Must be accurate and pay precise attention to detail.
Strong written and verbal communication skills a plus.
Should have excellent time management skills and be able to prioritize.
Should have strong aptitude for numbers, spreadsheets, and financial reports.
High school degree; Associate degree in Accounting, Finance, Business with an emphasis in accounting, or a related field preferred.
Two to three years of QuickBooks experience preferred.
Any experience using Foundation Construction software would be ideal as we are transferring to this software.
Two to three years of proven accounting/bookkeeping experience (accounts payable preferred)
Construction experience necessary.
Compensation and Benefits
Competitive pay based on experience.
Medical, dental, and vision coverage, life insurance.
Hughes Brothers is a drug-free workplace.
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